you agreed and pledged to Participate in Geekcon exhibition.

It is planned to be held during the period available and chosen by you. Acknowledgment and pledge Participating individual's companies must adhere to everything mentioned in Ministerial Resolution No. (303) of 2018 regarding the general rules for regulating the holding of temporary trade exhibitions in the State of Kuwait, and acknowledge the validity of everything stated in my list of goods and services provided by the organizer, and bear all legal measures that the Ministry may take in the event of failure. My commitment to the terms of this pledge and to return all dues to their owners and compensate them with full compensation to cover the damages they suffered in the event that the data and documents are proven to be incorrect or becomes clear that they are fake. Must pledge to give an invoice in the event of a purchase at the exhibition, as well as to commit to observing public morals and not displaying anything that offends modesty, and commit to not mentioning the name of any country unless there is prior approval from the ministry, and pledge to facilitate the mission of those in charge of the authorities. Responsible for monitoring and supervising the exhibition.

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1. Pre-Exhibition Preparation:

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Understanding Legal Obligations:

- Resolution Compliance: Distribute copies of Ministerial Resolution No. (303) of 2018 to all exhibitors. Require a signed acknowledgment that they have read and agree to comply with all the regulations governing temporary trade exhibitions in Kuwait.

- Documentation Verification: Set up a process for verifying the accuracy and authenticity of all documents related to goods and services that exhibitors intend to display or sell at the event. This includes product descriptions, origin certificates, and pricing information.

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Pre-Event Briefing:

- Exhibitor Briefing: Conduct a mandatory briefing session for all exhibitors. This session will cover the legal obligations, ethical guidelines, and operational procedures for the exhibition.
- Guidelines on Public Morals and Modesty: Clearly outline what constitutes appropriate displays and behavior, emphasizing the prohibition of any content or activities that could offend public modesty or cultural norms, including the prohibition of fashion shows without prior approval.

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2. During the Exhibition

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Monitoring and Enforcement:

- Invoice Issuance: Ensure all exhibitors are equipped to issue invoices for any sales made during the exhibition, as per Kuwaiti law. Provide training if necessary.

- On-Site Compliance Officers: Deploy trained compliance officers to monitor exhibitor activities during the event to ensure adherence to all guidelines, including the ban on naming any country without prior ministry approval.

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Handling Violations:

- Immediate Rectification: Establish protocols for immediate action in cases where exhibitors violate the guidelines. This includes the removal of inappropriate displays or halting unauthorized activities.

- Legal Recourse: Inform exhibitors of the legal consequences, including potential fines and penalties, for failing to comply with the terms of the pledge or resolution.

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3. Post-Exhibition Review:

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Feedback and Evaluation:
- Exhibitor Feedback:bCollect feedback from exhibitors regarding the compliance process and any challenges they faced. Use this information to improve future exhibitions.
- **Review Meeting:** Hold a post-event meeting with the organizing team to discuss what was successful and what could be improved. Focus particularly on compliance rates and any incidents that required intervention.

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Documentation and Reporting:

- Compliance Report: Prepare a comprehensive report detailing compliance rates, types of violations, and corrective actions taken. This report should be submitted to the relevant ministry and used internally to refine future exhibition policies.

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 4. Communication and Support

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- Regular Updates: Provide ongoing updates and reminders about key dates, changes in legislation, or exhibition rules through emails, newsletters, and the official event website.

- Support Desk: Set up a dedicated support desk before and during the exhibition to assist exhibitors with any questions or issues related to compliance with the legal and ethical guidelines.

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By implementing these strategies and ensuring that all participants are fully informed and compliant, GeekCon 2024 can foster a respectful, lawful, and enjoyable environment for exhibitors and attendees alike.

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